NO PAYROLL?

Understanding the real risks

It has become increasingly evident in recent years that businesses

which desire to remain compliant with legislation, need to implement

competent payroll solutions. The requirements of SARS, Department of

Labour and various other institutions means that no business can

afford to maintain payroll data in a spreadsheet any longer. Even the

most minimum of labour laws are difficult to adhere to without a decent

payroll package.

An investment in payroll should not merely be seen as a platform for

producing payslips for employees, but, as a powerful tool to enable

management and/or owners to identify problems in their workforce.

While the value of such tools grows exponentially as the numbers of

employees increase, it should be borne in mind that all employers are

advised to maintain a proper payroll system, irrespective of the size of

their workforce. Even a business with only 1 employee should do so.

A payroll system should not only cater for payroll data, but, it should

also be an effective human resource (HR) tool, keeping track of leave

as determined by law.

The following legislative requirements have to be met by all employers

in South Africa:

o Tax submissions required by SARS such as the monthly EMP201s

and bi-annual EMP501s. In addition, SARS may require

reconciliations of actual payroll data to that which has been

disclosed in the annual financial statements and ultimately on the

tax return of the employer e.g. IT14SD.

o Labour submissions required by the Department of Labour such as

monthly UI19s (UIF), annual W.AS.8 (Workmens Compensation)

and EE (Employment Equity) reports.

Many years ago The Tax Shop invested in a world class application (aptly

named PayrollPRO) which has been in operation since 2000 and can

confidently be categorised as the leading online payroll solution in SA.

Here are some of the features offered by PayrollPRO:

1. No need to install complicated or expensive software as PayrollPRO

is a true ‘in the cloud’ solution.

2. Access your payroll 24/7 from any location in the world.

3. No more need for backups or physical storage of documents.

4. The simplicity of PayrollPRO means that dedicated training of payroll

staff is not required.

5. Once employee details have been loaded, processing of payslips is

performed with a few simple clicks.

6. Powerful reporting functionality allows for payroll data to be

summarised quickly and easily.

7. Payslips can be generated for weekly, fortnightly and monthly

employees. There is no limit to the number of employees or

companies which may be added.

8. Receive notifications by SMS or email.

9. Employee self-service is available whereby employees can log into

PayrollPRO themselves to access payslips, apply for leave online,

etc.

10. PayrollPRO is a power HR system, enabling employers to keep

record of leave for employees in accordance with government

requirements.

11. Multi-currency functionality for companies which have operations in

other countries.

12. Online storage of employee contracts and other important

documentation such as garnishee orders.

13. Incident management to record disciplinary issues.

14. Cloud analytics for powerful analysis of payroll data.

15. Performance evaluation to facilitate the setting of salary packages.

16. Time sheet facility for employees to capture their hours directly and

then to be approved by management.

17. Mass update functionality whereby all employee data can be

updated at the click of a single button.

18. Three editions to cater for employer-specific needs.

29. Plus…much, much more.

Whether you employ one person or ten thousand, our advice would be

to ensure that all your employees are loaded onto PayrollPRO. The

pricing of PayrollPRO is a fraction of the cost which you would expect

to pay - there are neither annual licence costs nor any software costs.

You only pay for each payslip which is processed